AP/AR Billing Specialist – San Francisco

Architectural Resources Group is a full-service architectural practice with offices in San Francisco, Los Angeles, and Portland, OR. ARG provides a wide range of specialized architectural, material conservation, and planning services for rehabilitation, adaptive re-use, and new design of culturally sensitive properties.

 

The firm seeks an experienced Accounts Payable and Billing Specialist to join our San Francisco office. This is a full-time, non-exempt position with the expectation that the hired specialist will work in the San Francisco office a minimum of 3 days per week. The salary range for this position is $68,000 – $72,000 depending on experience.

 

Our ideal candidate will have strong communication skills and experience in accounts payable, monthly invoicing, and collections. Reporting to the Accounting Manager, this is a crucial role on a small three-person team (Accounting Manager, Billing Manager, AP/AR Billing Specialist) that handles all accounting for all three offices. The ability to work proactively, learn quickly, ensure accuracy of work, demonstrate excellent attention to detail, and ask questions is essential in this position.

 

 

JOB SUMMARY

 

The Accounts Payable and Billing Specialist will perform standard AP and AR accounting recordkeeping and recurring billing and invoicing functions.  The position’s duties include, but are not limited to reviewing, coding, sorting, inputting, and processing vendor invoices, employee expense reports, miscellaneous invoices, processing and depositing client receipts and other miscellaneous receipts, reviewing and approving timesheets, credit card reconciliation, researching accounting inquiries, and resolving issues as they arise.  The position will also work with the Billing Manager and Project Managers to prepare and finalize recurring client invoices and submit for client processing.  Given the nature and size of our practice, this position may include other accounting duties as assigned by the Accounting Manager and/or Billing Manager.

 

 

RESPONSIBILITIES

 

The main responsibilities of this position will be:

 

  • Reviewing, coding, sorting, inputting, and processing vendor invoices, employee expense reports, and miscellaneous invoices
  • Processing and depositing client receipts and other miscellaneous receipts
  • Weekly time sheet tracking including reviewing and approving time sheets
  • Monthly reconciliation of staff member’s company credit cards
  • Monitor daily, weekly, and monthly bank reconciliation and cash flow
  • Work with the Billing Manager to accurately prepare monthly invoices
    • Upload client invoices to various e-billing portals
    • Prepare various reports/back-up for invoices
  • Communicate with clients regarding outstanding AR balances and answer invoice questions
  • Extensive work within accounting software, Deltek Ajera, to set up projects and run various reports

 

Additional responsibilities include, but not limited to:

  • Monthly In-House photocopier counts management and entries
  • Monitor general A/P email address
  • Fixed asset tracking
  • Client collections
  • Order certificates of insurance for new projects
  • Business license and individual license tracking
  • Process W9 and 1099
  • Assist with month-end close

 

 

QUALIFICATIONS

  • Mid-level with some work experience in a professional service firm is preferred
  • Accounting/project management software experience, preferably with Deltek Ajera
  • Accounts receivable and accounts payable experience
  • Minimum 2-year college degree in accounting / business preferred
  • Must have excellent Excel, Word, & MS Office knowledge
  • Ability to work with .pdfs, preferably using Bluebeam
  • Detail-oriented with the ability to multitask and still maintain accuracy is a must
  • Good communication, organizational, and time management skills are essential
  • Team player with a flexible, supportive attitude. Service orientation a must

 

 

ARG offers a competitive benefits package including medical, dental, disability, 401k plan and PTO.

 

ARG is a majority Women-Owned Business and an Equal Opportunity Employer.  We are recognized as a JUST Organization through the International Living Future Institute.

 

Applicants must be a US citizen or hold a US work visa. Qualified candidates should submit a letter of interest and detailed resume to A.Trigg@argcreate.com (Include “ARG AP/AR Billing Specialist” in the email subject line). ARG is an Equal Opportunity Employer.

 

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